District Council Meeting

Date: 2022-mm-dd
Time: hh:mm
Where: Online (Virtual Meeting)
Attendance: Anyone can attend District Council Meetings, but only District Council members may vote. (District Council consists of Club Presidents, Vice President Education, and District Executive Committee)

Meeting Documents

Various documents will be added before the meeting so check back for updates. Please
submit any concerns or questions about the documents to the District Director dd@tmd61.com

Business Conducted

The business conducted at the Annual District Council Business Meeting:

  • Finance Manager report
  • District Leadership Committee (DLC) report
  • Alignment report
  • Audit report
  • Nominations from floor taken and election of district officers conducted
    • Per Toastmasters International Policy and Protocol, all candidates, including floor candidates, for the offices of District Director, Program Quality Director, Club Growth Director and Division Director must be evaluated by the DLC.
    • Eligible floor candidates must declare their intent to run in writing to the DLC
      Chair after the DLC report has been published and at least one week before the annual District Council meeting.
  • Appointed officers confirmed
  • District Director, Program Quality Director, Club Growth Director and Public Relations Manager report on progress toward district goals

Document Highlights

  • Quorum is required to vote on required documents, which means 1/3 of eligible club votes must be represented.
  • Because voting will be conducted virtually, no proxies will be permitted. Each district council member must cast their own vote. District executive committee members are entitled to one vote and may cast up to two additional votes as a club president or vice president education. All other members of the district council shall be limited to a maximum of two votes.
  • Any new motions to come before the council must be submitted to the District Director four weeks before the virtual business meeting. In this case, by 19:00 on 2023-03-18.

Virtual Conference Room Instructions

Before the Meeting

  • Register by 2023-MM-DD at HH:00 to receive the ballots and meeting link.
  • Download the Zoom client for your computer desktop or mobile device. https://zoom.us/download
  • Set your display name to your Full Name.


  • Everyone will remain muted unless recognized by the chair to speak.
  • Use the raise the hand feature to be recognized by the chair.
  • Video can remain on if you choose. Please note that the call will be recorded.

How to Vote

  • Election Buddy will be used to conduct voting during the virtual meeting.
  • You will receive a separate email or text for each item up for vote.
  • Email ballots will contain a unique link. Do not forward this email to others.
  • Only those who registered by 19:00 on 2023-04-DD will receive a ballot. To register for your ballot to vote: <Link>

During the District Council Meeting, (the District Council made up of Club Presidents and Club VPs of Education along with the District Executive Committee) will elect next term's District Leadership Team.

The following officers will be elected by the clubs and district leadership team:

  • District Director
  • Program Quality Director
  • Club Growth Director
  • Division Directors (one per division)

In addition, there are many more leadership opportunities to explore. Applications for Area Director, District Administration Manager, District Finance Manager, Logistics Manager, and Parliamentarian are now being accepted. This is YOUR opportunity to take the lead.

Details are on the Nominations page. https://www.tmd61.com/district-business/nominations/

Candidate Showcase

The Candidate Showcase provides an opportunity for voting delegates to hear candidates answer questions relating to achieving the district mission to build new clubs and to support all clubs in achieving excellence. All candidates, opposed and unopposed, participated in the showcase.  The showcase is presented at the conference via Zoom on 2023-04-14.

Nominated Candidates

The District Leadership Committee consisted of 8 Toastmasters members with past district leadership experience, each representing a Division in our district, plus the Immediate Past District Director serving as the chair. After deliberation, the Committee nominated the following candidates for each office, listed alphabetically by last name.  Their bios can be read by selecting their name or you can view the full list here: <Link>


Archive of past District Council meetings